Privacy Policy

This website is operated by AIMOCS LIMITED, a private limited company registered in England & Wales under company number 15856804, with its registered office at Flat 6 Poppyfield House, Copperwood Place, London SE10 8GD, United Kingdom ("AIMOCS", "we", "us", "our").

For any question about this policy or your personal data, contact us at info@aimocs.com. AIMOCS is the data controller for personal data we collect through this website and in the course of our own business.

This policy explains how we handle personal data collected through aimocs.com, when you contact us, book a meeting, or otherwise engage with AIMOCS. It also explains, at a high level, how we handle data within client projects.

Where AIMOCS builds or operates software for a client, we typically act as a data processor on that client's behalf — the client is the controller, the data belongs to the client, and our handling of that data is governed by the written agreement with that client rather than by this website policy.

We collect only what we need. Depending on how you interact with us, this may include:

We use personal data to respond to your enquiries, schedule and hold meetings, provide and improve our services and website, send you information you have requested, and meet our legal and accounting obligations.

Under the UK GDPR, we rely on the following legal bases: your consent (which you may withdraw at any time); our legitimate interests in operating and promoting our business in a way that respects your rights; the performance of a contract with you; and compliance with legal obligations. We do not sell your personal data, and we do not use it for automated decision-making that produces legal or similarly significant effects.

We use strictly necessary cookies to deliver the website, and we may use privacy-respecting analytics to understand aggregate usage and improve the site. Where required by law, we ask for your consent before setting non-essential cookies.

You can control or delete cookies through your browser settings. Disabling some cookies may affect how parts of the site function.

We share personal data only as needed to run our business, and we require recipients to protect it. We may share data with:

AIMOCS is based in the United Kingdom and serves clients in the United Kingdom, the Kingdom of Saudi Arabia, and the wider MENA region. As a result, personal data may be transferred to or accessed from countries outside your own.

Where we transfer personal data internationally, we use appropriate safeguards — such as transfers to countries with an adequacy decision, or contractual protections like standard contractual clauses. For Saudi engagements that require in-Kingdom data residency, project data is hosted inside Saudi Arabia in line with the relevant client agreement.

We keep personal data only for as long as necessary for the purposes set out in this policy, including to meet legal, accounting, or reporting requirements. When data is no longer needed, we delete it or anonymise it. Retention periods for client-project data are defined in the relevant client agreement.

Subject to the law that applies to you, you have rights over your personal data. Under the UK GDPR these include the right to access, correct, erase, restrict, or object to processing, the right to data portability, and the right to withdraw consent at any time. To exercise any of these, email info@aimocs.com.

If you are in the United Kingdom and are not satisfied with our response, you may complain to the Information Commissioner's Office (ico.org.uk). If you are in the Kingdom of Saudi Arabia, the Personal Data Protection Law (PDPL) gives you comparable rights — including access, correction, deletion, and withdrawal of consent — and you may raise concerns with the Saudi Data & AI Authority (SDAIA).

When AIMOCS builds or runs software for a client, any personal data within that system is processed on the client's behalf and under the client's instructions. The client remains the owner and controller of that data; AIMOCS acts as a processor and handles the data only as agreed in writing. Clients can export their data and, on exit, receive a documented handover — we do not lock client data in.

We apply technical and organisational measures appropriate to the risk — including encryption in transit, access controls, and the principle of least privilege — to protect personal data against loss, misuse, and unauthorised access. No method of transmission or storage is completely secure, but we work to protect your information and to respond promptly to any incident.

This website and our services are intended for businesses and professionals. They are not directed to children, and we do not knowingly collect personal data from anyone under 18.

We may update this policy from time to time. When we do, we will revise the "last updated" date above. Material changes will be made clear on this page. Your continued use of the website after a change takes effect means you accept the updated policy.

For any privacy question, request, or complaint, contact AIMOCS LIMITED at info@aimocs.com, or write to us at our registered office: Flat 6 Poppyfield House, Copperwood Place, London SE10 8GD, United Kingdom.